The Surprisingly Complex Task of Transferring Videotape to Digital Media
Frank Beacham October 5, 2023
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Most of us who have worked in the era of recording on videotape have had to make a choice of whether or not to transfer old tapes to digital media. Sometimes the tape's content is so valuable it's a no-brainer. For more routine material we might figure it's not worth it and park the tape on a shelf somewhere for another day.
The complexity of the process of a magnetic tape-to-digital transfer depends on the value of the program material. If top image quality is not a concern and only a flaws and all digital version is desired, a transfer can be as easy as connecting a tape player to a low-cost analog-to-digital converter and then to a personal computer.
Using editing software, record a digital file of the videotape on the computer. This basic type of transfer is done from home film and video and audio tapes every day at thousands of consumer photo shops around the globe.
But let's say your video content is more valuable. Perhaps, an old television series you want to syndicate or a priceless video of a major historical event. To get the best quality file, the process becomes far more complex.
First, you'll need a professional grade video recorder to match the format of your master tape. Make sure the tape machine has been well-maintained and the heads are cleaned using a professional head cleaning kit. Often well-maintained vintage machines are hard to find and you may have to pay top dollar for a rental unit in excellent condition. Don't skimp here. A faulty machine can destroy tapes.
If your video was recorded on -inch U-Matic cassettes, for best playback you'll also need an outboard time base corrector (TBC). Without a TBC, issues such as jitter, frame misalignment and timing errors can negatively impact the quality of the digital transfer.
Next, check the physical condition of the tapes to be transferred. Start by carefully inspecting each tape for damage, such as mold, dirt, creases or visible wear. Look for signs of deterioration, including sticky shed syndrome or oxide shedding, which is often found in older tapes.
Use a clean, dust-free environment to handle the tapes. If the tapes are dirty, gently blow off loose dust with compressed air. Repair minor issues like creases or tears in the tape carefully using tape splicing tools and high-quality splicing tape. This delicate work can be very time consuming.
If you suspect that the tapes are suffering from sticky shed syndrome, it means the binder material that holds the magnetic particles to the tape base has deteriorated. This can cause playback problems and further damage in a player.
Such tapes should be baked in a controlled environment to temporarily stabilize the binder material. This process typically involves placing the tapes in a temperature and humidity-controlled oven for a specified period.
I have baked reel-to-reel audio tapes in a home kitchen oven with good results. However, I wouldn't try it at home with tapes in plastic cassettes. If the content is truly valuable, unless you're an expert, don't try fixing sticky shed syndrome problems yourself. It is much safer to have damaged tapes handled by a professional archivist. It can get expensive, but archivists can perform miracles with problem tapes.
Once the tapes are restored and a well-operating professional-grade playback machine is obtained, a high-quality analog-to-digital converter is needed for the transfer. Look for professional quality - not consumer devices with good reviews and support for the desired video quality.
Use a computer with sufficient storage space and processing power to handle large high-resolution video files. Use professional capture software that allows adjustment of settings for optimal quality. Adobe Premiere Pro, Final Cut Pro or Blackmagic Media Express are good options for this.
Configure the capture software to record at the highest quality possible. Use settings like uncompressed AVI or high-bitrate formats like Apple's ProRes or Avid's DNxHD. Adjust the frame rate, resolution and other settings to match the source material.
After the transfer, review the digitized files for any remaining issues or quality problems, such as dropped frames, audio sync problems or color distortion. Use post-production software to clean up flaws in the digital file if necessary.
Chestnut Hill Archiving room
Make multiple copies of the digitized files and store them in secure, climate-controlled environments. Create preservation copies of the digitized files in a lossless format like FFV1 or uncompressed video to ensure long-term archival quality.
A final decision is how and on what media to store digitalized files. There are a range of choices that should take into account factors like data longevity, reliability, capacity, cost and ease of access.
Some key storage options include LTO Tape (Linear Tape-Open) for long-term data archiving; Hard Disk Drives (HDDs) for reasonably fast access times and active storage; Solid-State Drives (SSDs) for working with high-resolution video in post-production; Network-Attached Storage (NAS) for handling video over a network; and Cloud storage services like Amazon S3, Google Cloud Storage or Microsoft Azure for off-site storage.
Rather than choose one storage medium, consider several simultaneously for safety and redundancy. All media files should be stored in a secure, climate-controlled environment to maximize their lifespan.
Finally, as technology evolves, be prepared to migrate all digital files to new formats and media to ensure long-term accessibility. A good rule of thumb is to backup all digital files to new media every five years. If your tapes are of significant historical or cultural value, this is the safest way to
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The Surprisingly Complex Task of Transferring Videotape to Digital Media 
