RFQ: Videography and Photography Schools Camp

INVITATION TO SUBMIT PROPOSALS: Videography and Photography Schools Camp

The National Film and Video Foundation (herein referred to as NFVF) is a statutory body set up by the government to grow and develop the South African audiovisual industry. The NFVF invites eligible service providers to submit quotations for the following:

Contact person

Service Description

Closing Date and Time

Name: Henry Chauke

Tel: 011 4830880

Email: henryc@nfvf.co.za

Video and Photography Service Provider

NFVF SC 001/2018

17 September 2018

(16:00)

Introduction

The National Film and Video Foundation (NFVF) is an agency of the Department of Arts and Culture that was created to ensure the equitable growth of South Africas film and video industry. We do this by providing funding for the development, production, marketing and distribution of films and also the training and development of filmmakers.

In addition, the NFVF commissions research and produces industry statistics that provide both the public and stakeholders with valuable insights into the South African film industry.

The National Film and Video Foundation (NFVF)'s Vision, Mission and Objectives:

1. Background.

The Heritage Education Schools Outreach Programme (HESOP) is an annual event hosted in partnership with the National Film and Video Foundation, (NFVF) National Heritage Council (NHC), Department of Basic Education (DBE), South African National Parks (SANParks) and Brand SA. The purpose of this programme is to the create awareness of heritage and culture within the school curriculum.

The HESOP is a school camp programme that takes place during school holidays and it is targeted at high school learners from different district provincial level.

The event is held at different national parks or heritage sites around South Africa. The 2018 HESOP will be held at Golden Gate Highlands National Park in the Free State Province from 1-5 October 2018.

2. Objectives:

Create awareness of the importance of cultural and natural heritage.

Create an information sharing platform for educators, heritage practitioners, environmentalists, departments, practitioners and other stakeholders enable participating schools to gain free access to Heritage sites and other protected areas in their respective provinces.

3. Scope of work

3.1. Videography:

3.1.1 Filming of the 5-day camp in a documentary format (approximately 43 minutes).

Cover the various events/preparation/field trips etc. at the camp

The documentary should also contain comments by participants (learners/judges/teachers/organizers.)

The format of the documentary:

Fully scripted (with approximately 10 15 minutes of presentation snippets, thus without voice-over/script).

Voice-over commentary, approximately 30 minutes, with SA-wide usage.

Packaging and copies USB presentation cases with full colour box insert, 88 copies. Short and long versions of the documentary on one authored DVD with menu.

Another 12 copies of the documentaries to be included in the 6-DVD Box along with the prepared presentations (2 DVDs, approximately 180 minutes), camp assignment

include Subtitles

Presentations (approximately 90 120 minutes, thus 1 or 2 DVDs) and photographs (1 x Data DVD) of the entire camp. (See Photograph requirements below, under 7).

4. Photography

4.1.1 A photographer is required to take still photographs and provide on (12 x) USBs - optimized and in Photoshop format, large enough for banner & brochure printing.

The photographs should include pictures of each provincial team as well as an individual portrait of every team member and the teachers; also organizers, the entire group at the event, the prize winners, the judges, VIPs at the Prize Giving function and well as photographs of other activities, including field trips.

The provincial team photographs as well as the individual photographs and a photograph of the entire group that will be in attendance. The photos must be printed and ready to present to each learner on the final evening of the event. (Every learner and teacher must receive his/her own portrait, the team and group photograph

approximately 50 postcard size prints individual photographs

approximately 50 5 x 7 prints of team photographs

Approximately 50 x A5 photographs of the entire group.

All photography to be branded with all project logo and 2018 partners' logos

Photographer will be required to send raw photos from the day activities in-between for Social Media activation.

5. Deliverables:

Refer to scope of work (4.1 and 4.2)

6. Mandatory requirements:

Applicant has to be registered on the National Treasury central supplier database and National Film and Video Foundation (NFVF) database Valid tax clearance certificate

Certified ID copy (valid for 3 months)

BBBEE certificate

Company Profile

CIPC Documents

Functionality Evaluation Criteria

Bidders are required to score a minimum of 80 points on functionality to be considered for price scoring: Functionality evaluation criteria will be as follows.

No

Description

Weight

1

Does the company have experience in production and photography?

30%

2

Experience of key creative members. Provide CVs and portfolio of work in the production and videography

20%

3

Does your company have a B-BBEE certificate (YES/NO)

Level 1 - 20 points

Level 2 - 15 points

Level 3 - 10 points

Level 4 - 05 points

20%

4

Does the company have a proven working experience in previously disadvantaged area/s

Yes (10%)

No (0%)

10%

5

Does a company have a proven track record of delivery;

Yes (10%)

No (0%)

10%

6

Is the company based in Free State Province?

Yes (10%)

No (No)

10%

Overall Scoring

100%

Eligibility

Applicants will be considered if they meet the following criteria:

must be a South African citizen;

the company must be 51% black-owned and managed by a black individual;

LINK:	http://nfvf.co.za/home/index.php?ipkMenuID=&ipkArticleID=605...
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